MEMORANDUM OF UNDERSTANDING BETWEEN
COUNTY OF SANTA BARBARA AND
SANTA BARBARA COUNTY PROBATION PEACE OFFICERS ASSOCIATION

SECTION 32. EMPLOYEE PERSONNEL FILES

A. All personnel files on an employee maintained by the County and the department will be open for inspection by that individual or his/her authorized representative at the employee's request during business hours by appointment. He/she will be shown all contents of the file except those materials designated confidential by law. Copies will be provided to the individual upon his/her request.

B. No material relating to performance appraisal, disciplinary action, or any derogatory comment, shall be placed in an employee's personnel file without the employee first being given an opportunity to read such material and attach a reply if the employee desires, which shall remain with said material.

SECTION 33. REDUCTION IN WORK FORCE

A. In the event of significant layoffs or reductions in employees represented by the Association, the County agrees to provide notice and confer with the Association regarding the situation.

B. It is recognized that any reduction in force shall be accomplished in accordance with the County's layoff procedures which are set forth in the rules of the Civil Service Commission.

C. In the event of proposed rule changes in the area of layoff, the County agrees to notify the Association in writing prior to the time any action to change said rules is taken. The County shall meet with the Association regarding the proposed changes upon request of the Association.

SECTION 34. SAFETY

A. The County recognizes its obligation to provide and maintain a safe and healthy working environment for its employees.

B. The Association and County agree that it is in the best interest of all to provide a safe and healthy working environment and that this requires a cooperative effort by all concerned.

C. An employee who observes an unsafe condition shall report the matter to his/her supervisor or other designee.

D. The Probation Department shall maintain a safety committee composed of management and employee representatives. Employee representatives shall be representative of the geographic locations and functional duties of the department and be selected by the employees themselves from a list of volunteers/nominees. The purpose of the committee is to evaluate safety concerns and to make recommendations to the department head. Committee meetings would be held quarterly or as otherwise agreed by the committee members.

E. Allegations regarding violations of this Section shall be processed in accordance with the County's Safety Policy.

SECTION 35. AUTOMATIC PAYROLL DEPOSIT

All employees covered by this agreement shall participate in the County's automatic payroll deposit program. Participation shall mean the employee's execution of a payroll authorization form and submission of a voided check or savings deposit slip to the Auditor’s office. It shall be the employee’s choice as to which bank he/she designates as the institution receiving the payroll funds.

When the authorization is properly executed and filed with the Auditor, the County shall automatically deposit in the employee's designated bank account the net amount of pay each designated biweekly payday.

SECTION 36. DAMAGED OR LOST PROPERTY

The County's policy regarding repair or replacement of personal property damaged or lost in the course of employment is contained in the Administrative Policies and Procedures Manual.